All departmental accounting is handled by the Accounting Office located in TAY 2.144A (next to the elevator). Accounting services include but are not limited to faculty, staff and student appointments, entertainment reimbursements, scholarships, travel and routine grant administration for faculty without administrative support. Please contact accounting@cs.utexas.edu with accounting questions or for more information.
Back to topFor USPO and express mail purposes:
Department of Computer Sciences
University of Texas at Austin
1 University Station C0500
Taylor Hall 2.124
Austin, Texas 78712-1188
Classified and Administrative & Professional personnel must be appointed via the Human Resources Management System (HRMS). Tenured/Tenure-track faculty are appointed annually, and non-tenured faculty are appointed on a semester by semester basis by the department. Please contact admin@cs.utexas.edu with questions regarding all faculty appointments.
Student employees - Teaching Assistants (TAs), Graduate Research Assistants (GRAs) and undergraduate students must be appointed every semester by the Accounting Office or individual Grant Admins at the direction of their supervising faculty members on grant funding. Please contact Accounting for more information or assistance.
Payroll- Faculty, Classified and A&P employees are paid on the first working day of every month. Student employees (GRA’S and TA’s) are also paid on the first working day of the month if appointment is approved by Payroll processing date.
Hourly employees (workstudy, undergraduate students) are paid on a semi-monthly basis. Please ask your supervisor about the timesheets to record your work hours. Timesheets are turned into the Accounting Office.
Click here to see Payroll Services for monthly and semi-monthly payroll release dates.
Back to topAV equipment is available for checkout with 24-hour prior notification to all CS faculty, staff and graduate students for University-related functions. Click here to make an audio visual request.
Back to topThe university provides health, dental and other optional coverage for benefits eligible employees. Eligibility is based on employment of 20 hours or more for a period of 4.5 months. For comprehensive information regarding benefits visit the Human Resource Services website
Departmental office hours are Monday thru Friday, 8:00 – 5:00.
Back to topFor building maintenance issues please submit a “shopreq” ticket via the web
The university’s Facilities Services provides a variety of services such as heating/cooling, pest control, cleaning, recycling and repairs/maintenance. However, before submitting a request directly to Facilities Services please route your request to shopreq.
Back to topSee Office of External Affairs for information on displays of books, awards, job placements/announcements, scholarships, publicity and more in Taylor Hall.
Back to topThe department provides routine accounting and purchasing support for the entire department. However, faculty needing dedicated administrative support may choose to join a group of faculty to hire staff on grant funding or hire staff support for themselves alone. Please contact accounting@cs.utexas.edu for information on the hiring process.
Back to topAnnually committee assignments are made by the department chair and are announced in August. Standing committees conduct departmental functions such as Faculty Recruiting, Faculty Evaluation, Faculty Honors and Awards as well as handle academic matters via Undergraduate Studies and Doctoral Admissions etc. Ad hoc committees are also assigned by the chair to handle faculty promotions, Third Year Reviews, Post Tenure Review and other issues as required. See the current committee assignments (PDF)
Back to topResearch, Administrative and Instructional computer support services are handled by the department’s hardware and software technical staff. Please see the facilities computing page for details regarding computer support.
The department copiers are located in ACES (w/scanner), CS Annex (w/scanner), Taylor 2.126 (w/scanner) and Taylor 141 – Graduate Reading Room.
Access to the copiers is limited to faculty and staff. Limited copier access is granted to current Teaching Assistants on a semester basis. Grant staff (admins, graduate research assistants and Postdocs etc.) require approval from a sponsoring faculty member to charge copies to their grants. The cost per copy is $0.05.
A copy code is required for all copiers. Request a copy code
The Copier Work Request Form is available to faculty who wish to submit instructional copy jobs for their classes electronically. Copy requests must be submitted one business day in advance to assure completion.
Copier malfunctions and paper outages - Please send email to copier@cs.utexas.edu for assistance during normal business hours Monday – Friday, 8:00-5:00.
Back to topA list of email addresses, office locations and phone numbers of all departmental faculty, administrative and research staff is located here. A hardcopy directory is distributed once per semester to faculty and staff mailboxes. A directory is also located outside the main departmental office in TAY 2.124. The on-line directory is updated as changes occur. Please report any changes to the directory to office@cs.utexas.edu
Click here to see The university directory of faculty, staff and students
It is highly advisable to send inquiries to aliases, rather than to individuals, to assure a timely response.
All aliases end with @cs.utexas.edu.
See employment opportunities for information for graduate and undergraduate students and staff. All corporate recruiters should contact the Office of Exernal Affairs for more information.
Back to topSee the latest departmental newsletter
Back to topFaculty wishing to schedule a visitor talk/event may complete an event form to make arrangements (i.e. schedule a room, generate publicity, arrange refreshments).
Please allow 2-3 weeks for publicity, and requests received within 48 hours or less of the date cannot be guaranteed.
The departmental holds weekly, monthly and annual events for faculty, staff and graduate students. Some regularly scheduled departmental events are listed below:
Visit the Meet our Faculty page to see a list of faculty, contact information and research areas.
Back to topFaculty, staff and graduate students may use departmental fax machines to send and receive faxes for University business purposes only. Fax machines are located in Taylor 2.120 – Copyroom, the number is 512-471-8885 (for faculty and staff use) and Taylor 141 – Graduate Ready Roon, the number is 512-471-9536 (for graduate student use).
A UT long distance access code is required to send faxes outside the 512 area code or to international numbers. Please contact accounting@cs.utexas.edu if you have questions about a long distance access code.
Back to topSee all departmental forms
Back to topDepartmental employees may receive keys by completing a key request form. Email office@cs.utexas.edu to request a key(s).
Once the request is received and approved, the requestor is will receive a key request form to take to the Univesity’s Locks & Keys Office located on the corner of 24th & San Jacinto. The requestor must go in person and present a UT Photo ID.
Cardkey – to ACES elevators are required after 7:00 p.m. Click here to complete a request form. Once the form is received it takes 3-5 business days to receive it.
Back to topMany computer science publications are located on-line via the Perry – Castaneda (Main) Library located at the corner of 21st and Speedway. Visitors require departmental sponsorship to access the library. Visit http://www.lib.utexas.edu/ for comprehensive library information
All Faculty and staff mailboxes are located in the departmental office, Taylor 2.124. Graduate student mailboxes are located in the Graduate Lounge, Taylor 141.
Campus mail is delivered once a day, Monday-Friday by the University Mail Service (UMS). Campus mail envelopes are located above the faculty mailboxes or in copy room.
UMS also picks up outgoing departmental mail relating to official university business identified by departmental letterhead envelopes and labels for large mailing envelopes. Official letterhead envelopes and labels are restricted for faculty and staff use. Please see the receptionist in Taylor 2.124 for official letterhead envelopes. The drop box for campus mail and outgoing business mail is located in the breezeway of Taylor Hall.
United States Post Office mail is received once day, Monday-Friday in the main department office, Taylor 2.124. It is distributed to faculty, staff and graduate mailboxes accordingly. For convenience only, a letterbox in located in Taylor 2.124 for outgoing personal stamped USPO mail. However, to assure delivery of important personal mail it’s advisable that individuals place their mail in regularly designated USPO mailboxes.
Express mail (DHL, Federal Express) is received in Taylor 2.124. An email is sent to the recipient as soon as it’s received. The package will be held in the main office. Please don’t leave packages overnight.
To send an official university business express mail/package, please contact office@cs.utexas.edu, or ask the receptionist for a pre-printed departmental waybill. The faculty/staff sender must list their name in the reference box for proper routing of the charge against a grant and verification of the sender. The department doesn’t allow shipment of personal express mail packages on department waybills.
Back to topThe department stocks common office supplies in the Taylor 2.120 copyroom. Items such as pens, pencils, markers, writing pads, paper clips, binder clips, file folders etc. are available. Office supplies are available to faculty, staff and Teaching Assistants only.
If you need office supplies not stocked in the copyroom send email to office@cs.utexas.edu with your request. Staff must route special order items to their Assistant Director for approval first. Faculty and their admin staff may special order items on grant funds via a Purchasing Office preq.
Note: the cost of office supplies is considerable; please conserve supplies when possible, and don’t hoard supplies.
Back to top Parking on campus is restricted and requires a designated parking permit to park in surface lots and garages. Surface lots and garages located near central campus are waitlisted. The cost of permits varies according to permit types. See Parking & Transportation for more information about permits, cost and availability.
Visitor Parking – visitors to campus may park in the garages at an hourly rate. The closest garage to Taylor and ACES is the San Jacinto garage (SJG) located on 24th and San Jacinto. Pre-paid parking stickers are available for purchase with a UT account number from Parking & Transportation. Please email office@mail.utexas.edu in advance for assistance with purchasing parking stickers.
Back to topPlease route any press or noteworthy news to press@cs.utexas.edu so that consideration can be given to further press activity and to archive departmental press activity.
Back to topThe departmental Purchasing Office is located in Taylor 139. Please contact the Purchasing Office at via email at purchase@cs.utexas.edu with questions about the purchasing process, quotes or general information.
To generate a purchasing request use the department’s purchasing system
Reimbursements for out-of-pocket expenses for purchases of goods and materials and/or services does not exempt The University of Texas at Austin, its officers, or its employees from the purchasing laws, rules, and guidelines of the university, the State of Texas, or Texas Procurement and Support Services.
Please note: the University, as a state entity, cannot reimburse tax on items purchased by an individual so we request that you contact the Purchasing Office if you have questions about equipment, goods and services.
Students with active CS accounts may use departmental computing labs and printers. See the public labs page for more information about computing resources and printer locations.
Faculty and Staff have access to printers on each floor or building where offices are located. If you need access to a printer near your office or elsewhere, contact help@cs.utexas.edu for assistance.
Complete a shopreq to report paper outages or printer problems.
Back to topResearch poster printing and mounting are available only to UTCS faculty and graduate students.
See poster help if you have any questions.
Back to topThe Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research projects submitted by The University of Texas at Austin. The goal of the OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. Visit the Office of Sponsored Projects for more information regarding proposal submission and boilerplate information for proposals.
The departmental Accounting Office handles routine grant administration after grants have been awarded for faculty without administrative support. They will also assist faculty formulating a budget by projecting salaries and fringe and other costs. Please contact the Accounting Office if you have any questions, accounting@cs.utexas.edu. Faculty with more detailed needs should look into hiring a grant admin.
Back to topThere are several meeting rooms within the department available for scheduling on a reservation-only basis. All of the rooms can be reserved through the department calendar. Please submit requests at least 2 working days in advance. See calendars for a list of rooms to reserve. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu.
Information about non-CS rooms in ACES is available at the ACES facilities website.
Back to topAll faculty, staff and student office space in Taylor, ACES, Main, Painter, ENS and CSA is assigned by the Associate Chair for Operations. Furniture, maintenance and renovations issues are routed to the Associate Chair as well. Please contact admin@cs.utexas.edu with questions or for more information.
Back to topThe department assigns technical report numbers and posts reports to the UTCS publications web page
for UTCS faculty and graduate students. Please contact trcenter@cs.utexas.edu for information and assistance.
The Department maintains a PBX system which operates independently of campus. University telephones, including those in ACES, utilize the campus SmartVoice system instead.
See using UTCS PBX for information on how to use the Taylor and ACES phones. Instructions on how to set your voicemail is also available. Contact shopreq if you have problems with your phone setup.
Long Distance access codes – a code is needed to make calls outside the 512 area code. A LD access code is needed to make international calls and send faxes. Contact accounting@cs.utexas.edu to request a LD access code.
Grant Admins and graduate students must get approval from their supervising professor and an account number to charge the calls prior to contacting the Accounting Office. LD access codes are to be used for university business calls only and are not to be shared by more than one person. Unauthorized use of access codes is prohibited. See long distance services for the policy and more information.
Back to topAll university employees must file a request for Travel Authorization (RTA) if they are off campus (i.e. outside the Austin metro area) during the normal workday for 4 hours or more to conduct university business. See Travel Requests for more information.
An estimate of travel costs to be reimbursed is also included on the RTA. Please complete an RTA at least 5 working days in advance of the trip to ensure the form receives approval before departure. No travel reimbursement will be generated without an approved RTA on file.
Faculty - Appropriate arrangements for disposition of the faculty normal duties must be made in advance of the travel. If classes are to be missed, a qualified member of the department’s instructional staff must be identified to and approved by the departmental Chairperson as a substitute instructor. Under normal circumstances, classes should not be rescheduled.
Faculty Travel Grants – available through the Graduate School. Applications must be submitted 2 weeks in advance of departure. Eligibility: All tenured and tenure-track faculty members (Professor, Associate Professor, Assistant Professor), and emeritus faculty are guaranteed up to $1,200 per academic year for travel expenses to present original papers at scholarly and professional meetings.
Students – graduate students and undergraduate student organizations must file a RTA to be reimbursed for travel expenses. Approval by the faculty or staff sponsor is required prior to completing an RTA. See student travel policy for more information.
Back to topThe title of Visiting Scholar is reserved for established scholars of tenure rank in senior universities, or the equivalent. Visiting Scholars do not receive a stipend in their appointment. The appointment is ordinarily made for maximum one year and minimum eight weeks. The nominating faculty member is responsible for providing equipment and office space.
A recommendation for the appointment of Visiting Scholar originates with the faculty member, and the visitor must sign an Intellectual Property Agreement. All nominations are subject to the review and approval of the Office of the Vice President for Research.
Visas - If you wish to invite an international scholar or researcher to the department and request visa documents for the visitor's visa application and entry to the U.S. from the International Office, you must make arrangements at least 3-4 months in advance to ensure that the visa application is processed in time. Please contact admin@cs.utexas.edu for assistance.
Payments to International Visitors - Please note that international visitors may not receive reimbursement for travel expenses or be paid a stipend/honorarium without the appropriate visa. Prior to making arrangements with a visitor, contact accounting@cs.utexas.edu to ensure that payment/reimbursement is allowed.
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