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The University of Texas at Austin

Talk/Event Request Form

This form is for talks, lectures and events sponsored by UTCS. Only employees of UTCS or Friends of Computer Sciences members may request events.

This form is for new talks and events only. Please do not use this form for meetings.

Please allow 2-3 weeks lead time for adequate publicity. All information is required before your request is placed in the queue.

To update a PREVIOUSLY submitted talk or event, use the Update a Talk/Event form.

* - Required fields

Talk/Event Information

*Talk Type: (Most talks are colloquia)

Other Event Type:

Date of Event:

Start Time:

End Time:

Location (please choose one option):

I have pre-booked this room:

Please book this room for me, if available:

Please book any room for me that fits my stated audience size

View or schedule an ACES seminar or conference room.
After selecting the desired room, view its calendar by selecting the reservations link. Room reservations require a 24 hour confirmation period.

*Talk Audience:
  • Faculty
  • Graduate Students
  • Undergraduate Students
  • Outside Interested Parties
  • Other:

(list audiences/disciplines other than UTCS.)

*Estimated size of audience:

Speaker Information

*Speaker Name:

*Speaker Affiliation:

*Host Name:

*Talk Title:

Talk Abstract:

Please note abstract and bios are limited to 400 words. Anything longer will truncate. Please check input carefully.

*Abstract:

Speaker Bio: (optional)

*Requested Services

Please indicate the service(s) desired below:

  • Sign-up schedule (30 minute increments is standard) Quick links page
    • From:
    • To:
  • Posting on All Colloquia calendar View all colloquia calendar
  • E-mail announcements Email announcement format
  • Create publicity flyers Example of a flyer
  • Create posters (for distinguished lecturers and FOCS members only)
  • Catering/Refreshments Catering Instructions

    • Account Number or Name (required for catering):

    • Person responsible for purchase (required for catering):

    • Please be informed that lack of account payment information may prevent or delay catering for your event. Please arrange your own catering if not using UTCS account.
A/V Support:

All rooms have laptop connections

  • Video - ( requires prior approval for limited types of talks)
  • Photos
  • Other:
Is there anything else we should know about this event?

Requester Information (sole contact for this request)

*Name:

*Phone Number:

*Email:

*Office: