FILE NAME:      sigcomm/conf/guidelines/README
AUTHOR:         Chris Edmondson-Yurkanan, dragon@cs.utexas.edu, +1 512 471 9546
DATE:           10/16/94
This directory contains the SIGCOMM conference planning guidelines
that are intended to be used as a starting point for planning SIGCOMM
conferences.  Please do not interpret these as "rules that must be followed
blindly"; instead these guidelines represent a description of a typical SIGCOMM
conference along with policies developed for previous SIGCOMM conferences.

Additionally, all conference planners are assumed to have a copy of the
relevant sections of the ACM Conference Planning Manual, which includes
general descriptions of conference planning roles and "todo lists".

OUTLINE OF THE FILES IN THIS DIRECTORY:

milestones
----------
1.  A year of conference milestones

gen_chair
---------
1.  Conference Roles/Committee
2.  ACM & Conference Planning
3.  Structure of a typical conference week
4.  Date selection
5.  Pointers to dates of other conferences
6.  Location selection
7.  Conference Objectives
8.  Conference Committee Communication
9.  Business Plan - "TMRF"
10. Keynote speaker(s)
11. Travel Authorization
12. Recording the conference
13. Conference Questionnaire
14. Proceedings Letter
15. Attendance at previous SIGCOMM conference


program
-------
1.  Role of program chair
2.  Committee selection
3.  Paper length policy
4.  Call for Papers
5.  Reviewing the papers
6.  Program committee meeting ( incl travel auth. )
7.  Selection of Student paper award winner(s)
8.  Input to Advance Program
9.  Proceedings
10. Letter to presentors ( presentation details and A/V )
11. Plaque/"financial support" for Student Award winner(s)
12. Final Program
13. Policy:  Student Award winner


tutorials
---------
1.  Role of tutorial chair
2.  Selection process
3.  Quantity/length/presentors
4.  Topics
5.  Compensation
6.  Contract
7.  Input to advance program
8.  Notes
9.  Books
10. Questionnaire
11. Oversold letter

local_arrangements
------------------
1.  Role of local arrangements chair
2.  Date and Location issues
3.  Typical physical layout
4.  Hotel(s) selection
5.  Auditorium selection
6.  Social Event
7.  Reception
8.  Food: general/lunches/breaks
9.  Audio Visual
10. Electronic Mail
11. Support rooms: meetings/practice/"birds of a feather"/storage
12. Input to advance program
13. Receipt of proceedings
14. Receipt of ACM publicity info
15. Local activities info
16. Queries from book publishers
17. Photographer for SIGCOMM Award

treasurer
---------
1.  Role of treasurer
2.  Skeleton of typical SIGCOMM TMRF 
3.  Business plan and possible adjustment of fees
4.  Bank account
5.  Periodic bottom-line projections
6.  Input to advance program
7.  Pre-registration issues
8.  On site Registration issues
9.  Selling tutorial notes and proceedings on site
10. European conference issues
11. Treasurer's final report


fund_raising
------------
1.  Role of fund raising chair
2.  Sample request letter
3.  Thank you letter
4.  Input to advance program/proceedings ( logos )
5.  NSF Grant/disbursement for student/minority travel


publicity
---------
1.  Role of publicity chair
2.  Design concept
3.  Contact plan ( postal and email )
4.  Call for papers
5.  Advance program
6.  Proceedings cover
7.  Final program
8.  Promotion of ACM and SIGCOMM names and benefits through
	all of the conference materials
9.  On line access ( WWW Home page & anonymous ftp & email )


registration
------------
1.  Role of registration chair
2.  Input to advance program
3.  Registration processing plan
4.  Database software
5.  Acknowledge letter
6.  Complimentary registrations
7.  On site registration
8.  Packet contents
9.  Signs
10. Badges
11. Attendee List