SIGCOMM 96 checklists and some feedback. Pat, Judy and Chris: In preparation for Friday's teleconference, I've tried to prepare a checklist of all the things that we need to have nailed down for the conference and their current status. The list is arranged by topic and in the rough order they need to be done during the conference. Please let me know what gaps you see in the list. By the way, [??] means I'm not sure of status (not that we're clueless...:-) Thanks! Craig ************************ MISC PRE-CONFERENCE * Arrange walk around Stanford on Sunday [??] * Order SIGCOMM staff shirts [done] TUTORIAL PREPARATION * Sign up student volunteers [done] * Brief student volunteers on when to show up, etc [??] * Get course notes printed [printer chosen and have all course notes in hand, need to estimate totals by August 16th from our numbers and SITN's numbers and get the printer started] * Arrange tutorial speaker checks [??] * Sign agreement with SITN [agreement should reach Pat on Thursday] * Find out how SITN wants to be paid for the tutorial rooms [??] * Put speakers in contact with SITN for speaker prep [done] * Arrange tutorial meals [Pat in contact with Stanford] * Assign tutorials to the rooms we've reserved [to be done on Friday] * Do a room check [??] * Bring ACM travel reimbursement forms to the conference for the tutorial speakers [??] * Arrange shuttle bus transport from hotel to Stanford for tutorial days [done] REGISTRATION PREPARATION * Sign up student volunteers [done] * Brief student volunteers on when to show up, etc [??] * Arrange registration packets [being done by DOK] * Order signs to mark route to registration [being done by Judy] * Arrange reserved parking for Pat, Judy, Craig and DOK person [done, I believe, but Craig to double check with Susan: need areas near tutorial and conference rooms] * Get parking permits for attendees [??] * Determine how parking permit sales to be arranged [??] * Order registration tables and linens [how many tables?] * Arrange for registration to move to Kresge from Skilling on Tuesday afternoon (double order tables???) [??] * Order 7 walkie talkies [done] * Determine how registration for social event is handled [Craig discussed with Judy] * Arrange space for publishers' displays [I'm aware of two displays: McGraw-Hill and the one Judy put me in contact with] * Arrange space & sales rules for hardbound proceedings [??] * Arrange space (1/2 table's worth) for network hookup volunteer to sit at registration [??] JON CROWCROFT's WORKSHOP * Arrange room [done] * Order meals and tables [done] * Arrange MBONE distribution [done] CONFERENCE RECEPTION * Check on catering's ability to handle Dan Lynch's wine [done] * Arrange delivery of Dan's wine [done] * Order food [Pat talking with Stanford] * Order some tables and chairs??? * Organize volunteers to run reception (which may be very busy) [done] * Confirm folks without cars can get to the reception [??] SIGCOMM AWARD DINNER * Reserve restaurant [done] * Determine guest list [Jon C. to do] STUDENT TRAVEL GRANT DINNER * Reserve restaurant [Craig to do] * Ask Bay Networks again if they want to attend [Craig to do] SIGCOMM BUSINESS MEETING * Make sure we have the room for that extra 1/2 hour and that we have more social event busses at Stanford that day HOTEL ISSUES * Upgrade Vint Cerf's hotel room and book to SIGCOMM account [??] * Get remaining free room nights for Pat and Judy [??] * Get Stanford registration totals to students doing IP address assignment [??] MAIN CONFERENCE PREPARATION * Sign up student volunteers [done] * Brief student volunteers on when to show up, etc [??] * Order plaque for Vint Cerf [done] * Order plaque for Vern Paxson [done] * Get check for Vint Cerf [??] * Get check for Vern Paxson [??] * Do a room check for AV etc [??] * Order some tables for meal service [??] * Order meals and breaks [Pat in contact with Stanford] * Arrange shuttle buses from hotel to Stanford [done -- do we have enough?] * Arrange how we direct folks from hotel to conference (signs and volunteers at the hotel) [??] * Book room for IEEE/ACM TON meeting on 28th [??] * Check on arrangements for WIP session [??] CONFERENCE SOCIAL EVENT * Sign up student volunteers [done] * Brief student volunteers on when to show up, etc [??] * Arrange food [Pat handling?] * Arrange transport [done -- do we have enough busses?] * Arrange how we load people at hotel and Stanford onto busses [??] * Arrange how we load people onto busses coming back down (don't want a situation were large groups of people are stranded up there for 45 minutes waiting for a bus...) [??] * Strongly encourage people to take busses!!!!!! [to be done at conference] ----------------------------------------------------------------------------- >We've promised him lunch and coffee at breaks for his workshop. lunch + coffee for 9, 11 and 3, say would be perfect >Going back through the notes it isn't perfectly clear how many days it is >or how many people to expect and Jon's on vacation. >But I'd order boxed lunches and beverages for 30 people for August 27th. >(Delivery to HP Auditorium in the basement of the Gates Computer Science >building). aha - is that where it is - can i put this on the web page now....? the workshop is 1 day only, it is the tuesday. but we are gonna have more like 50 now (sorry - the numbers crept up!) is there a place i can tell people to go to get their own lunch if we cannot up the catering (e.g. a mall/student food concessions area or equiv)??? regards jon ----------------------------------------------------------------------------- Things not yet done: - *NEW* figure out how to get folks to hotel from reception on Tuesday night + Craig asked Pat M. to investigate other bus company [turns out, according to schedule of 3 weeks ago, Stanford bus service ends 15 minutes after reception ends and the last bus run can only take 20 people] - student dinner arrangements + query Vint if he wants to send an MCI rep. - Craig to write info sheet + give some to Susan Muroshige for folks housed on Stanford campus + get rest copied for pick up on Sunday - Craig to pick up "A" parking permits from Susan Muroshige's desk - stanford room totals for students doing networking - confirm how SITN wants to be paid + have asked them (offered 1/2 on Monday, rest later) - Craig to pick up tutorial notes & questionnaires + on thursday at noon + copies to go to SITN - Judy Osteller to pick up signs Saturday after 6 PM - Craig to walk the Stanford campus (check rooms, etc, for possible issues) and contact Stanford AV folks Things done today: - sigcomm award dinner invitations sent - conf & tutorial questionnares went to the printer - arrow signs went to the printer + Pat, price is going to be about $250-300. + I bought stakes, etc. ($40) - e-mail accounts have been set up + we owe stanford $90 for them at some point - student dinner arrangements + book restaurant - told student volunteers where and when to show up - bought 100 "C" parking permits for SIGCOMM attendees Things done previously: - The web page has been updated. - The tutorial notes have been dropped off at the printer. * Pat the price is $2,228.08 (about double estimate because we're printing about double the number of copies) - Staff shirts received - We arranged shuttle busses for tutorial mornings - Alden has sent me the tutorial questionnaire - We've asked Tamara Dowd if she can design arrow signage - E-mail setup has been arranged - Pat M. has checked our budget (looks *very* good) - Alden has sent instructor payment information to Pat - student dinner arrangements + told students it is on Wednesday - ordered wines from Fogarty - book room for IEEE/ACM TON meeting on the 28th + awaiting confirmation - reserved parking for Judy, Pat, DOK and Craig. - getting parking permits and lots identified - conference questionnaire written - hardbound copies of proceedings received - Tamara Dowd confirmed she can do show signage Craig ----------------------------------------------------------------------------- Things to be done: - *NEW* Jon C. to tell Stanford his AV needs for MBONE meeting. - student dinner arrangements + query Vint if he wants to send an MCI rep. - confirm how SITN wants to be paid + have asked them (offered 1/2 on Monday, rest later) + discussed with them, no resolution - Judy Osteller to pick up signs Saturday after 6 PM Things done today: - Karen Sollins has graciously volunteered to help with busses from the hotel on Monday AM. - figure out how to get folks to hotel from reception on Tuesday night - info sheet written + 40 copies given to Susan Muroshige for on campus folks + 175 copies as handouts for hotel - "A" parking permits picked up from Susan Muroshige's desk - Stanford campus assignments given to Stuart Cheshire for IP address assignment - Tutorial notes, questionnaires and advance program + have been picked up and are stored in Craig's basement + (THEY WEIGH A TON -- 8 BOXES) + Copies have been delivered to SITN - I walked the Stanford campus (checked rooms, etc, for possible issues) and contacted Stanford AV folks Things done today: - sigcomm award dinner invitations sent - conf & tutorial questionnares went to the printer - arrow signs went to the printer + Pat, price is going to be about $250-300. + I bought stakes, etc. ($40) - e-mail accounts have been set up + we owe stanford $90 for them at some point - student dinner arrangements + book restaurant - told student volunteers where and when to show up - bought 100 "C" parking permits for SIGCOMM attendees Things done previously: - The web page has been updated. - The tutorial notes have been dropped off at the printer. * Pat the price is $2,228.08 (about double estimate because we're printing about double the number of copies) - Staff shirts received - We arranged shuttle busses for tutorial mornings - Alden has sent me the tutorial questionnaire - We've asked Tamara Dowd if she can design arrow signage - E-mail setup has been arranged - Pat M. has checked our budget (looks *very* good) - Alden has sent instructor payment information to Pat - student dinner arrangements + told students it is on Wednesday - ordered wines from Fogarty - book room for IEEE/ACM TON meeting on the 28th + awaiting confirmation - reserved parking for Judy, Pat, DOK and Craig. - getting parking permits and lots identified - conference questionnaire written - hardbound copies of proceedings received - Tamara Dowd confirmed she can do show signage Craig