FILE NAME:      sigcomm/conf/guidelines/program
AUTHOR:         Chris Edmondson-Yurkanan, dragon@cs.utexas.edu, +1 512 471 9546
DATE:           Original 9/24/95, with updates in 2001/2002
CONTENTS OUTLINE:
1.  Role of program chair
2.  Committee selection
3.  Paper length policy
4.  Call for Papers
5.  Reviewing the papers
6.  Program committee meeting ( incl travel auth. )
7.  Selection of Student paper award winner(s)
8.  Input to Advance Program
9.  Input to Proceedings
10. Letter to presentors ( presentation details and A/V )
11. Plaque/"financial support" for Student Award winner(s)
12. Input to Final Program
13. Policy: Student Award winner
14. Transactions on Networking
15. Calendar Schedule
16. Best Paper award
17. Getting papers online
18. ACM Student Research Conference involvement????
*******************************************************************************
1.  Role of program chair
	see TAC

2.  Committee selection
	see TAC

3.  Paper length policy
	ADVICE to PC CHAIRS: Some authors request more
        pages and the 2001 chairs: 'asked all authors
        to contact us before and we gave them strong
        pushback to make sure they really needed them.
        We also tried to get them to use only one
        extra page and only agreed to two (14 pages)
        in a very few cases."

4.  Call for Papers
	see TAC and 
http://www.cs.utexas.edu/users/chris/sigcomm/conf/planning/all.guide.for.call.for.papers

5.  Reviewing the papers
	see TAC

	have you seen Patterson's 94 description of PC mtgs
	http://www.acm.org/sigarch/conference_guidelines.html

6.  Program committee meeting ( incl travel auth. )
	Occasionally, there is some money in the conference budget for 
	Program Committee members to attend the program committee meeting.  
	This is becoming rare.

	The money comes out of the general chair's conference budget.  Then, the
	general chair has to approve any requested travel (actually sign
	the RTA). 

	More....

7.  Selection of Student paper award winner(s)
	* be sure to notify the students that they are the award winner
	* See student award page
http://www.cs.utexas.edu/users/chris/sigcomm/conf/planning/program.chair/student.award

8.  Input to Advance Program
http://www.cs.utexas.edu/users/chris/sigcomm/conf/planning/all.guide.for.advance.program

9.  Input to Proceedings
	see proceedings page
http://www.cs.utexas.edu/users/chris/sigcomm/conf/planning/program.chair/proceedings

10. Letter to presentors ( presentation details and A/V )
	* see proceedings page for letter about acceptance of paper
        * include in that letter or send a separate letter on presentation:
	  be sure to include some advice about the presentation of
                        the paper (length of time, how to create slides,
                        A/V provided at the conference, ...) 

11. Plaque/"financial support" for Student Award winner(s)
	see student award page 

12. Input to Final Program
	Session chairs, any affiliations changed????

13. Policy:  Student Award winner
	see student award page

14. IEEE/ACM Transactions on Networking
	* be sure to recommend "3" best papers to ToN.

15. Possible Schedule 
    From Greg '92: On the dates thing, the deltas are for date x-1 to x:

        Item                    Date            Delta (in weeks)
        ---------------------   ----------      ----------------
        Paper submissions due:  Jan 6*          0
        Cutoff for submissions: Jan 27          3
        Reviews due to me:      March 16        7
        PC meeting:             March ~30       2
        Results announced:      April 6         1
        Preliminary program:    April 20        -
        Authors camera ready:   May 11          5
        Proceedings camera rdy: June 8          4
        Required at printer:    June 22         2 (8 weeks before conf)
        Conference:             Aug 17          8

16. Best Paper Award
	* while several versions of this have been discussed, none have
		yet to be implemented .... TAC is considering a best paper
		award based on conference survey forms, and also a best
		paper from 10 years ago

17. Getting papers online
	May need to be involved here, working with proceedings coordinator
	and webmaster and maybe the SIGCOMM Info Services Director.

18. ACM Student Research Conference involvement????
It is a nice activity -- tends to be a bit intense on judges -- we'd talked
about doing it at the Latin America workshop but got overwhelmed.

Craig

In message <2B0E86920B2B9C43A043DA80E447FCBC8F8081@exchsrv1.cseresearch.cs.wash
ington.edu>, David Wetherall writes:

>http://www.acm.org/src/
>http://www.acm.org/src/subpages/host.html
>
>is anybody familar with the acm student research competition (hosted at sig co
 >nferences) and whether it would be a good fit for sigcomm 2003 (via judging o
 >f posters/student papers and promotion for awards)?
>
>this is the first i've heard of it, via sosp participating, and maybe its just
 > too late or a dumb idea but ...
>
>cheers,
>
>djw