6/30/2003 - Complimentary registration:

CONTENTS:
1) for attending the conference only
2) for attending a workshop
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1) Complimentary registrations (for the conference only)

For those who are to be awarded complementary registration, you will
   be given an appropriate URL to register, and thus will be able to 
   specify food prefs, purchase tutorials, and extra banquet tickets.

   In general, the complimentary registration is just for the conference.

(One lesson learned from 2001 was: ACM gave us a single comp reg #, and 
then let the complimentary registration be for everything, including 
tutorials, and banquet tickets, whereas that wasn't our intent.... 
just compl. registration to the conference.)

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BOOK-KEEPING TRICK:
Sometimes we use the complimentary registration to handle special cases
who really are paying but via a separate mechanism.
 
a) students receiving a travel grant 

   Travel grants include money for the registration fees, so they
   are NOT complimentary.  But, we can set it up either for the
   students to register and pay and then be reimbursed, or 
   the STG chair can transfer the reg. money to ACM and then let the
   students register "complimentary".... but of course, the
   reg. fee is actually being paid.  

b) Book exhibitors

   Book exhibitors paid a fee for both a table and 1 registration;
   so while they really aren't "complimentary", we can use that
   mechanism to allow them to register and specify their preferences,
   purchase whatever, etc.

c) a member of a company who gave us a large donation
 
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List of typical complimentary recipients, but ONLY IF NEEDED!
   Note, this list quickly adds up, and given hard times we have to scale back
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SIGCOMM Award Winner
Invited speakers (see 2002's Mike O'dell)
student who wrote the best student paper
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tutorial presentors (as requested, not always provided for 
		multi-person tutorials)
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Student volunteers who are helping with registration or local arrangements
and get free reg. for x hours of assistance.... (of course, for each
student volunteer at a tutorial, they are also getting the benefit of
attending the tutorial, so this is typically not counted in their hours)... 
be careful to estimate the numbers of students and be sure to define 
"x" large enough. 
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Local staff/registration desk/MBONE staff/connectivity staff/  ---
	most of these people typically don't attend the conference
	but need to be counted in the meals 
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Conference committee who request it and is approved by Conf. Chair:
e.g. Conference coordinator, and typically 1-2 others as needed.
-----

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History:
	2003: 16 
	2002: 22 includes book exhibitors, 
	2001: 28
	2000: 24

   Actuals from 2001: 28-30 comps, this list was not controlled 
   and ended up too high, even for flush times.

   Here's the 2001 list 

>      SIGCOMM Award Winner
>      tutorial presentors (6 of the 8 got compl. registration.)
>      local student aides: (???15??? for 2001)
>      volunteers (with no available funding): this needs tight controls
>         Conference Advisor: C Edmondson-Yurkanan
>         Local arrangements: Theresa Boisseau
>         Local arrangements: Rebecca Hsu
>         Mbone: KC CLaffy
>         Program Co-chair: Roch Guerin
>         ACM Prog Director: Erica Johnson


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2) Complimentary (invited) attendance at a workshop

   suggested policy for 2003

the term "invited participant" is equivalent to the term "complimentary
registration" in my mind, and here's where we stand with compl. reg.

a) I asked Anja/Martina/Thomas who was going to be in charge,
        and Martina volunteered to be the contact for everyone.

b) Obviously, it's important to look at the budget and work out a solution
   	that is agreed to by the treasurer.

c) the budget has some funds set aside for each workshop
        for scribes or other expenses.  we had a max of 500 Euros
        and I suggested that not all would use it, so expected
        an avg of 330 (which is 3 compl. registrations for
        scribes or participants)

d) The first workshop that asked about compl. reg for the
        workshop was NICELI, and Jeff asked me if their lunch speaker
        could be compl.  I asked him if it would work to fit
        the speaker into his "budget" and he agreed.

e) So, as far as a policy - I propose:
        * it should only be on a request basis (since there were so
                many volunteers)
        * it should be on a financial need basis (e.g. the person
                who sent the email for Grenville may have just been
                confused...)
        * it should be noted that it is all part of their discretionary
                budget, so if Grenville wants one, that might be one
                less scribe (if he wants scribes...)
        * and I'd ask them to aim for 330 euros, but 500 is the max.