Final Defense

Overview

Each student writes a dissertation that describes original research and submits it to the members of the dissertation committee. There are many resources available to assist in writing a dissertation. The student will then give a public presentation of the dissertation research.  This is called the defense. When the committee is satisfied with the dissertation (there are usually some rewrites), they will inform the Graduate School.  This is done by submitting the ‘Report of Dissertation Defense’ or ‘gold’ form signed by all committee members present at the defense.  The ‘gold’ form is sent to the research supervisor before the defense.

First 12 class days

Verify your registration in _99W. You are expected to be in the W section of dissertation the semester you defend.

6 weeks prior

Any changes to your committee must be made no later then 6 weeks prior to defense. All members of the committee should agree to the committee change. Please send their agreement to the graduate adviser and copy the CS program coordinator. Be sure you ask the committee member(s) being replaced to send an email to the graduate adviser with a cc to the CS program coordinator stating their wish to withdraw from the committee. Download the form from the graduate school web site. It's at the bottom of this link - http://www.utexas.edu/ogs/pdn/#cand - under miscellaneous forms. It's called ‘petition for a change in doctoral committee’ and it's a writable pdf. When you've obtained your committee supervisor's signature, bring it to the graduate office and we'll submit it for the graduate adviser’s signature. We need original paperwork with original signatures. No faxed or scanned copy will be accepted by the graduate school.

4 weeks prior

All committee members should have a copy of your dissertation.

2 weeks prior

All committee members sign the Graduate School form you can link to from here: Request for Final Oral Examination.  by choosing the semester you wish to graduate under the doctoral students information.  This form is also called the ‘pink sheet/form’ since it is required to be printed on pink paper.  The graduate office can provide pink paper.  Any members attending by tele or videoconference are listed on the front as attending with a 'tele or video conference' written next to their name. Each member's signature, or the proxy signature of the research supervisor for the member, is an agreement that (1) the student is ready to defend the research and (2) the member will read the dissertation prior to the defense. Members who cannot attend the defense are written on the back of the form.  Lastly, please bring the form to the CS graduate office so the graduate adviser's signature can be obtained and the form returned to you.  After submitting this form, please send your PhD oral defense announcement to the CS graduate office so the defense can be announced to the department.

The Defense

At least four members of the 5+ member committee must be present. Non-attending members must provide a written explanation for their absence and must agree to read and comment on the dissertation by the time of the defense.  If you think it is impossible to schedule the defense so that four members are physically present, please contact the CS graduate program coordinator.

**Note: Students are required to file to graduate via an electronic form during the semester they plan to graduate. All forms can be filled out on the web, then downloaded and printed. Look in the Doctoral section of this web site for "forms".

Important: Any student not graduating in the semester they defend must notify the graduate office before the last class day of that semester.

NOTE: At the time of the defense, the students in the earlier doctoral program must have completed the three speaking requirements. See Ph.D. Program Degree Requirements for details.